Fees & Charges Policy For Subcontractors

The policy covers our approach to Subcontracting in 2020/21 and details of fees and charges for sub-contracted provision in the last 3 years under AEB and Apprenticeships: –

Policy Objectives

Our reasoning for subcontracting

The Isle of Wight College subcontracts for one or more of the following reasons:

  • To capacity build
  • To engage with new markets
  • To ensure revenue/margin protection
  • To ensure greater cost efficiency
  • To maintain the delivery of niche provision

The key principles of selecting a new subcontracting partner are whether they:

  • Fit with the strategic objectives of the College
  • Bring positive local community benefits/widening participation (attracting learners who would not normally go to a FE college)
  • Add value to the work the College does
  • Complement but not compete with the existing product portfolio of the College
  • Are aligned to key sectors that the College or Government has prioritised
  • Have a track record of high achievement and/or progression rates
  • Are willing to engage in a mutually supportive relationship built on trust and respect
  • Have reputation and standing in the sector/market
  • Comply with EU subcontracting regulations (OJEU)

The policy’s contribution to improving our and our subcontractor’s quality of teaching and learning

This policy ensures that there is openness and transparency in the fees and charges relating to subcontractors, so that when entering into a subcontracting relationship the potential partner is aware of the support services provided within the management fee. This allows the subcontractor to work with the College to improve the quality of teaching and learning.

Specific measures The College implements to ensure improving quality of teaching and learning include having sight of any quality assurance documentation, internal and external, and related action plans; lesson observations with course tutors and assessors; quality assurance monitoring visits to check course files, schemes of work etc.

The typical percentage range of fees retained to manage subcontractors, and how this range is calculated

The Isle of Wight College normally charges subcontractors a management fee for a standard subcontracting agreement. This could range from 5% – 40%.

The fee is calculated to cover day-to-day management of subcontracted delivery, monitoring of learner progress, collecting and updating due diligence, ensuring audit compliance, dealing with partner queries, coordinating self-assessment processes, quality and compliance monitoring, as well as other similar services as needed.

The fee also includes administration support to process the data, ILR management, Middle and Senior Management support (working with national agencies, funding bodies, advice relating to policies, ESFA guidance, etc.), and management of funding and finances (preparation and processing of payments).

The level of support required for each subcontractor will determine the percentage management fee.

The reason for any differences in fees charged for or support provided to different subcontractors

The management fee is increased if:

  • The risk rating on a particular subcontractor is ‘medium’ or ‘high’ as a result of a College Risk Assessment.
  • If additional/exceptional services are provided to the subcontractor, there will be a separate fee agreed to be charged above the core management fee based on usage (such as internal verification, etc.).

Payment terms between the College and subcontractors

The payment terms are set out in detail in the subcontract agreement referred to above and available for potential subcontractors to view before entering into agreement with The Isle of Wight College.

In summary, subcontractors will be paid within 30 days of receipt of a valid invoice subject to meeting contractual requirements. Alternative payment conditions may operate, following discussions with the subcontractor, depending on the contract delivery model and contract delivery time.

All subcontractors will be set up as ‘suppliers’ on the College’s finance system. The payment will be made to the subcontractor via BACS.

How and when the policy is communicated to and discussed with current and potential subcontractors

This policy is discussed with potential subcontractors as part of the curriculum planning process on an annual basis prior to subcontracts being agreed.

In line with ESFA funding and performance rules, we will ensure all costs with a subcontracting agreement are individually itemised and how each cost supports the delivery of high-quality learning.

Our Subcontractors

In 20/21, the college will continue to subcontract with Platform One and UKSA as they are a long standing strategic partners of the college, have a proven track record of providing a high quality teaching and learning experience and achieve successful outcomes in a niche market.

Funding and charges

Funding received and payments made to sub-contractors in previous contract years are detailed below:

References

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info@iwcollege.ac.uk
The Isle of Wight College
Medina Way
Newport
Isle of Wight
PO30 5TA
United Kingdom
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